Marking Items for Table of Contents

Marking Items Manually. You can manually mark text for the table of contents as you type. To manually mark an item, position the cursor at the end of the item and press Alt+K. (Or click the menu command: Snapnumbers, Mark Item for Word 2007; or Snapnumbers, TOC, Mark Item for pre-2007.) In the sample document shown here, asterisks indicate the points at which you would press Alt+K. NOTE: To see the marks as you work, toggle them on and off with the Show Marks command.

Pressing Alt+K with a flashing cursor marks from the beginning of the paragraph to the cursor. This is the usual method for marking text. But for greater control -- for example, to mark a few words in the middle of a paragraph -- first select the desired text then press Alt+K. NOTE: Word’s heading styles (Heading 1 through Heading 9) are automatically included in the table of contents, so it is not necessary to mark any text which is formatted with a Heading style.

Marking Items Automatically. Rather than mark each item for the table of contents manually, SnapTOC can mark a whole document at once. To automatically mark the document shown above, click Snapnumbers, Mark Doc (Word 2007) or Snapnumbers, TOC, Mark Document (pre-2007) to display the SnapTOC screen.

Three levels are to be included in this particular table of contents. At Level 1, the text to be marked for the table of contents is bold, so choose Bold text in the Level 1 box. At Level 2 the underlined text will be marked, so choose Underlined text in the Level 2 box. At Level 3 the italicized text will be marked, so choose Italicized text in the Level 3 box. Then click Mark Snapnumbered paragraphs to automatically mark all three levels throughout the document.

Using a Combination of Automatic and Manual Marking. Often you will use a combination of automatic and manual marking. After marking a document automatically, scroll through the document to verify the marks. If any need to be changed, mark them manually with Alt+K or remove marks as needed.

Heading Styles Do Not Require Marking. Word’s built-in Heading styles (Heading 1 through Heading 9) will always be included in the table of contents, even without marking. If Heading styles are used in a document, you can ignore those levels when marking.